How It Works
RFID inventory counting, end to end
From unboxing the Starter Kit to running your first count, and reconciling against the POS you already have.
Day One Setup
Choose the setup option that works best for you
The Starter Kit is portable hardware paired with cloud software. Self installation: we provide the equipment and guidance your team needs to complete the setup, on the timeline below. Professional onsite installation: an RSG technician installs and tests the system at your location.
Unbox
Reader, printer, label stock, power supplies, cables. Everything arrives in one shipment.
Connect & log in
Plug printer into the store PC or laptop, install the driver, load label stock and ribbon. Log into V-Prime with the credentials emailed by RSG.
Pair the handheld
Power the C8001, connect to store Wi-Fi, sign into V-Prime on the handheld. The reader is now linked to your account.
Onboarding call
An RSG implementation specialist walks you through the workflow on a screen share. Included with every kit.
Professional onsite installation is $1,995 per location. An RSG technician installs and tests the system at your location, on the floor for a half day.
The Four Step Workflow
Encode, apply, count, reconcile
Encode the labels
The C8005 printer encodes a unique RFID identifier into each label as it prints. Use V-Prime to assign labels to SKUs, sizes, and other product attributes. One label per item, encoded inline with the printed barcode and product information.
Match the label format to the merchandise: apparel hangtags for clothing and accessories, adhesive UHF labels for cosmetics and packaged goods, jewelry tags for small high value items.
What you do
- Load blank label stock into the C8005 printer
- In V-Prime, select the SKU and quantity to encode
- Print & encode in one pass
- Each label is now uniquely tied to a product record
Apply the labels
Apply the labels to merchandise as it's received from suppliers, or in bulk to existing stock when you start the program. Each item now carries a uniquely encoded RFID identifier the C8001 can read at a distance.
Receiving staff can label new inventory at the back of house station as it arrives, adding minutes to the receiving workflow, and removing hours from every count cycle that follows.
What you do
- Apply hangtag, adhesive, or jewelry tag to each item
- For new merchandise: label at receiving
- For existing stock: bulk label during a single tagging session
- Items are now ready to count
Count the floor
Walk the sales floor and stockroom with the C8001. The reader picks up tags at distances up to 15 meters and group reads more than 200 tags per second. A full store count that previously took hours of manual scanning becomes a single walk of the floor.
Two staff members can count simultaneously with the second handheld add on, useful for larger stores or multi room counts on cycle days.
What you do
- Power on the C8001
- Walk the sales floor and stockroom systematically
- Reader streams reads to V-Prime in real time
- A full count is one walk of the floor, not an item by item scan
Reconcile against your POS
V-Prime shows what's on the floor, what's missing, and what's misplaced, by SKU, by location, by department. Export the reconciliation report and compare it against the inventory totals in your existing POS, whether Shopify, Square, Lightspeed, or whatever you run.
No POS integration is required. V-Prime is built to operate alongside the systems you already trust, not to replace them.
What you do
- Open the count report in V-Prime
- Review missing, found, and misplaced items by location
- Export to CSV or PDF
- Reconcile against POS totals on your normal cadence
V-Prime Inventory Software
One dashboard for inbound, outbound, and on floor inventory
V-Prime consolidates count results, location movements, and inventory analysis in a single web interface, accessible from any browser, on any device.
What You Don't Have to Do
No integration project, no new POS, your choice of setup
- No POS integration. V-Prime runs standalone. Reconciliation is a manual export and compare against your existing system.
- No facility changes. No drilling, no antennas mounted at entrances, no cable runs. The C8001 is a portable handheld and the C8005 is a desktop printer.
- Your choice of setup. Self installation with the included 30 minute onboarding call, or professional onsite installation where an RSG technician installs and tests the system at your location.
- No staff retraining program. Tag application takes a few minutes to learn. Counting the floor is "walk and watch the screen." A 30 minute call gets the team running.
Ready to see it in your store?
Configure the Starter Kit, request a multi store consultation, or call RSG to talk through your specific workflow.